What is Payroll Outsourcing?

• An organisation is said to have outsourced its payroll function to an external resource where all its back-office activities to process the payroll is performed by the external resource. The activity can range from basic calculation of employee payroll and tax obligations to print and disburse cheques and reports to employees and the management of the organisation extending to optional services such as filing of government compliance returns, payment and filing of individual taxes and annual returns, and consultancy on Income Tax, Provident Fund, Employee State Insurance Scheme, Tax, etc.

How Does Payroll Outsourcing work?

• Once you sign on with us for payroll processing, we study your business process and staff hierarchy along with salary structure and policies on benefits and reimbursements. We replicate your records on our database and make necessary changes in our proprietary software to adapt to your needs. After reconciliation of the records on our system with the organisation data, we are ready to process your payroll.
  Data required for processing salaries like, leave data, loans and other deductions, reimbursements and benefit transactions, etc are collected and used for processing the payroll. Depending on the nature of outsourcing then, the pay-slips /stubs along with cheques from the bank are dispatched by courier to the employees and the necessary reports such as the salary register, reconciliation, statutory reports, etc. are sent to the organisation.

Why should I outsource such a critical activity of the organisation?

• Organisations decide to outsource the payroll processing and benefit administration activity because of many reasons including reducing financial liability and ensuring tax and statutory compliance. Other reasons include-
  Companies are generally overwhelmed by the amount of benefit transactions and paperwork involved, more so if the company is a multi-location, multi-state entity. Given the changing regulatory needs and statutory reporting systems, the companies acknowledge the need for outsourcing.
  Companies also look to outsourcing, as a solution for complex needs such as integration of the payroll function with the financial and HR systems.
  Companies also have started to refocus on utilising their Human resource and financial resources for furthering their core competencies, rather than use them for time-consuming payroll administration. Outsourcing can provide significant efficiencies and much needed expertise in addition to reducing expenses.

Can I get my salaries in different locations processed and received on the same day?

• Yes. We process salaries for all locations of the organisation together and can send them by courier to respective employees. While doing so, statutory obligations of various states are complied with, and reports pertaining to each are produced and provided to the organisation.

Can my organisation have multiple payroll schedules?

• Yes. Our process allows an organisation to have as many payroll schedule. We design our information collection and payroll schedules accordingly.

Can my organisation have mid-month payments made through the outsource?

• Sure. We can process bonus payments, productivity incentives, allowances, etc. as required in the same manner as the monthly payroll at the same time complying with the statutory laws.

How can I be sure of the software accuracy and currency?

• We use the software ‘Paycheque’, a proprietary software designed and developed by ourselves for processing of the salaries which is running at over 40 locations across India.
  The technology is constantly undergoing improvements to better service standards to our clients. We constantly provide upgrades including tax upgrades and new features.

Can you use inputs sent by e-mail or file transfer for processing of salaries?

• Yes. The information required for monthly payroll processing can be collected as per your business needs – in hard copy, soft copy, can be sent by e-mail or by file transfer. We ensure accuracy whatever be the input form.

Big payroll processing companies have been doing payroll processing for years and have long track records. Why should my organisation choose CONTROL PAY?

• These large companies have traditionally limited their services to payroll and tax filing administration. They use legacy systems developed mainly by software vendors whose support and maintenance is dependant on factors other than the client’s business needs. In addition, it is a fact that, many of their clients become frustrated with the numerous fees they are charged for each incremental service, report and transaction.
  The technology CONTROL PAY uses was developed on a windows 32 bit platform by ourselves and hence ensure that the software is continually upgraded and updated to provide the best services to our clients. Also, CONTROL PAY takes great pride in providing personalized customer care and support. Each client is assigned a dedicated personnel who gives each customer special attention thus ensuring the clients of a good experience every time they deal with CONTROL PAY.

Can you provide online information access to employees?

• Employees increasingly expect to have 24 x 7 x 365 online access to their salary and tax information. We provide an optional facility where all the salary information is hosted on our web-site on the internet or the client’s intranet. The employees with their unique password can have access, to their employment history, leave and loan balances, earnings, deductions, tax obligations and forecasting, etc., from wherever they are.